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Interim Reports

Accreditation is an ongoing process that involves more than an evaluation visit every given number of years. Between comprehensive visits or in conjunction with focused visits, the ATS Board of Commissioners often requires interim reports from member schools. These are intended to address areas of concern or insufficient information regarding one or more standards of accreditation. Among the more common types of interim reports required by the Board are those dealing with assessment, finances, governance, and planning, though the range of topics can be quite broad (from enrollment to faculty workload).

Each submission must include (1) a cover letter on official school letterhead signed by an appropriate school official, typically the president or dean, and (2) the interim report (2–10 pages). The signed cover letter must cite the original action from the ATS Board of Commissioners—including the topic(s) that the report is to cover, as well as the dates when the report was originally requested and when it is due. Following the cover letter, the interim report must include evidence that the Board's concern has been or is being addressed. The report should be organized in a clear and readable manner (e.g., a separate header for each report topic or subtopic), with any extended documentary support provided in a separate appendix. The most helpful reports are those that focus clearly and concisely on the issue(s). Including too much information can be unhelpful, yet sufficient information is needed in order for readers unfamiliar with the school to understand its interim report in context. Reports that cover simple issues may be as brief as 2–5 pages, while those addressing more complex issues might be 5–10 pages, plus a separate appendix.

All reports are due by email on or before the date specified by the ATS Board of Commissioners. The cover letter and interim report are to be submitted as a single PDF document. (Any appendices are to be combined into a separate, consolidated, and bookmarked PDF file.) Schools must email the interim report to the director of commission information services (with optional copy to the ATS Commission staff liaison). A school needing to submit multiple reports with a shared deadline should send the immediately relevant materials in separate email messages, each with one or two PDF files attached.

While submission of printed interim reports is no longer required, schools have the option to provide a print copy in addition to electronic submission as outlined above. Please contact the director of commission information services for more information.